Data Protection Policy
Thank you for your interest in our company. The protection of personal data is a particularly important concern for us, which is why we would like to inform you in detail about the processing of your personal data. The processing of personal data always takes place on the basis of the legal regulations, in particular the General Data Protection Regulation (GDPR) and the applicable country-specific data protection laws. With this statement, we inform you about the nature, scope and purpose of the collected, used and processed data and inform those affected by the data processing about their rights. As a company and controller, we have taken extensive technical and organizational measures to ensure the highest possible level of protection of the processed personal data.
I. Name and address of the controller
Controller for the purposes of the General Data Protection Regulation (DSGVO) and other national data protection laws of the member states as well as other data protection regulations is the:
Mathematikum Gießen e.V.
Tel.: +49 641 - 130910
II. Name and address of the Data Protection Officer
The Data Protection Officer of the controller, according to Article 37 GDPR:
Mr. Frank Eckerkunst ( Lawyer)
c/o ITWerk Giessen GmbH*
Phone.: +49 641 96993-0
* Insurance information: Information on professional liability insurance: There is a financial loss liability insurance insured at:
Hiscox Insurance Company Ltd.,
Spatial scope of insurance: Europe
Sum insured for Property damage liability: 1 Mio €
III. General information about data processing
‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
‘restriction of processing’ means the marking of stored personal data with the aim of limiting their processing in the future;
‘profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
‘pseudonymisation’ means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;
‘controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
‘processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
‘recipient’ means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing;
‘third party’ means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;
‘consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
2. Extent of processing of personal data
Basically, the use of our website is possible without providing personal information. In principle, we process personal data of our users only insofar as this is necessary to provide a functioning website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies to cases in which prior consent can´t be obtained for reasons of fact and the processing of the data is permitted by law.
3. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. In the processing of personal data necessary for the performance of a contract of which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual actions. Insofar as it is necessary to process personal data in order to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis. In the event that vital interests of the data subject or any other natural person require the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis. If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interest, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) (f) GDPR serves as the legal basis for the processing. As a responsible company, we do not use profiling or other automated decision-making.
4. Data erasure and storage duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is deleted. In addition, such storage may be provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, otherwise there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.
IV. Use of our internet offer
1. Supply of the website and creation of log files Description and scope of data processing, legal basis, purpose and storage duration
Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected here:
- Information about browser type and version used
- The operating system of the user
- The Internet service provider of the user
- The IP address of the user
- Date and time of access
- Websites from which the system of the user comes to our website
- Web sites accessed by the user's system through our website
The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place. The legal basis for the temporary storage of data and logfiles is Art. 6 (1) (f) GDPR. The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be kept for the duration of the session. Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. For these purposes, our legitimate interest lies in the processing of data in accordance with Article 6 (1) (f) GDPR. The data will be deleted or anonymized after reaching the purpose of their collection, so that an assignment of the called client is no longer possible. The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.
Description and scope of data processing, legal basis, purpose, duration of storage, possibility of revocation and disposal
a) We use technically cookies. They are necessary to make our website more user-friendly. Some elements of our website require that the calling browser be identified even after a page break.
The following data are usually stored and transmitted in the cookies:
- language settings
b) If we also use other cookies on our website (technically not necessary), which allow an analysis of the surfing behavior of the users, the following data can usually be transmitted in this way:
- Entered search terms
- Frequency of page views
- Use of website features
- IP Address
- Browser data
- Transfer of language settings
- Remember keywords
- Remember general settings for cookies
3. Registration function
We give our visitors the opportunity to register on our site through a contact form. The personal data, which are visible from the input mask, are only collected and stored for the use of our offer. In the event that a third party abuses your data, we store the IP address, the time and the date of registration as a hedge in order to clarify the abuse if necessary. The transfer of your data to third parties is excluded. The data collected elsewhere will not be compared with this data. Registered visitors have the option of changing the entered personal data at any time or completely delete it from the database.
4. Contact possibility
Through a contact form or by email, you are always free to contact us to express your wishes and goals. The data voluntarily provided by the user for this case are stored for processing in our database and deleted after reaching the purpose of processing. Disclosure to third parties and comparison with other data is excluded.
5. Data protection in applications and in the application process
For the purpose of processing an application process applicant data are electronically recorded, stored and processed. This is especially the case if the application is made electronically, for example by email. If a contract of employment takes place, the data will continue to be recorded and stored by us in compliance with the legal provisions for the usual organizational and employment conditions of us in your personal file. If there is no employment contract with the applicant, applicant data will be automatically deleted from the database after notification of the cancellation. Unless there are special legal conditions, such as the burden of proof under the General Equal Treatment Act, which make longer storage necessary or if you have expressly agreed to a longer storage in the application process.
6. Using Facebook, Instagram, Twitter, XING, Google+, LinkedIn, Pinterest, Youtube
If we use plug-ins of the social networks Facebook, Google+, Instagram, LinkedIn, Pinterest, Twitter, Xing, Youtube on our website, you will recognize the respective plug-ins by the respective company logo. With the inclusion of texts, pictures and videos buttons you can use buttons to show their favor on the respective page.
By accessing our website, a direct connection is established between your server and the social media server via the respective components of the social media service. For example, Facebook receives the information that you have visited our website with your IP address. If you click on the respective "Like Button" while you are logged into the desired social media account, you can link the offers and contents of our website to your network profile. In addition, if you are logged in to a particular social media page while the link is activated, the social networking provider may be able to identify your username and real name from the data, content and features you have transferred Assign information to your personal social network user account.
The social networking servers are located in both the United States and other European Union countries. You should be aware that the respective companies are subject to their own data protection and in general personal data may not be protected to the full extent as is the case in the Member States of the European Union.
To use Google+, you need a public Google Account that is visible worldwide. In addition, as a rule, the following data can be transmitted to the provider of the social network:
- IP Address
- the date and time of using our website
- the address of the website containing the attached link
- information about the operating system and the browser
In addition, you should know that we have no influence on the range of data processing by the providers of social networks. For example, the Xing Share Button does not store any personal information. Xing does not evaluate your IP address or user behavior. However, if you are logged in to Xing at the time of your visit, you may be able to use your account information to relate to the visit to our site.
Further information about the several social media services can be found here:
Google Ireland Ltd, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Irland.
facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA
Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA
Pinterest, Inc., 808 Brannan St, San Francisco, CA 94103, USA
Instagram LLC 1601 Willow Rd Menlo Park CA 94025 USA
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland
XING SE, Dammtorstraße 30, 20354 Hamburg
YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA
7. Receipt of our newsletter
Our internet offer includes the possibility to subscribe to our newsletter. We hereby inform you regularly about offers, news and events and other significant events. The newsletter can only be received if the personal data required on the registration page and marked as necessary, the email address is sufficient, and registration takes place. To ensure that the newsletter is sent to us, we use the so-called Double-Opt-In (DOI) procedure. In the course of this, the potential recipient is initially included only temporarily in the distribution list. Afterwards, the potential recipient receives a confirmation email to validate the application. Only when the confirmation is made, the address is complete You are actively included in our mailing list and you agree with us to the reception. When registering for the first time, we store the following information, which is required to document and prove a legally compliant application:
- IP Address
- date and time of registration
The data will be only used to send the newsletter. The receipt of the newsletter can be canceled at any time and you can revoke your consent. A corresponding link can be found in every newsletter. It is also possible to unsubscribe from the newsletter on the website. Shipping can be done by a shipping service provider. The shipping service provider works for us on the basis of a contract processing contract and can use the data in a pseudonymised form to improve its offer or statistical purposes. A use for the purpose of direct contact or a transfer to third parties by the shipping service provider does not take place.
Further information about the service providers can be found here:
Köpenicker Str. 126
Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA
(The Rocket Science Group LLC d / b / a MailChimp is certified under the EU-US Privacy Shield Agreement.)
8. Use of Google Analytics with anonymization function
9. Use of GoogleFonts
On this website you will find the application of Google Fonts. Google Ireland Ltd, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Irland. Web fonts are intended for browser-based digital texts, which are usually requested from an external web server and added to the browser when a web page is accessed, not from the local font collection of a computer. The use of Google Fonts is not authenticated. The site visitor does not send cookies to the Google Fonts API. Requests to the Google Fonts API are made to resource-specific domains fonts.googleapis.com or fonts.gstatic.com, so your font requirements are separate from other information you submit to google.com, and contain no other information. The deletion of the anonymized request information takes place after 24 hours. For more information and more detailed explanations, see the link: policies.google.com/privacy
We process data of the association members, supporters, interested parties or customers, provided that we offer them contractual services in our online shop, or within the framework of existing business relationship, or are recipients of services or other benefits on the basis of Art. 6 para. 1 lit. b. DSGVO. Furthermore, we process personal data pursuant to Art. 6 Para. 1 lit. f. DSGVO on the basis of our legitimate interests, e.g. in the case of administrative tasks or public relations work. Customers can create an account. In the course of the registration of the customer account, the necessary obligatory data are communicated. The data collected as well as the type and scope, the purpose and the necessity of their processing are determined by the contractual relationship. This includes the master data of the persons (e.g. name, address, date of birth etc.), as well as the contact data (e.g. e-mail address, telephone number, names of contact persons etc.) and, if we offer services or products subject to payment obligations, payment data (e.g. bank details) if applicable. The customer accounts are not public. If a customer terminates his account, the data of his account will be deleted, unless the storage is necessary for commercial or tax reasons. It is the responsibility of the customer to secure their data. The processing of the data is carried out for the fulfilment and execution of contractual obligations (e.g. execution of order transactions) or insofar as it is prescribed by law (e.g. legally required storage obligations for commercial and tax purposes). The information marked as necessary is necessary for the justification and execution of the contract. Data will only be passed on to third parties in the course of delivery and payment or within the framework of legal requirements and obligations. If any other transfer of data is made on the basis of our legitimate interests (e.g. to debt collection companies, legal and tax consultants, financial institutions or authorities) we will inform you within the scope of this data protection declaration. During the registration process or when using and logging on to our website again, we store your IP address and the time of the call for the purpose of our legitimate interest and protection against misuse or other unauthorized use. In principle, data will not be passed on unless it is necessary to pursue any claims or there is a legal obligation. Stored data will be deleted if it is no longer required for the fulfilment of our statutory and business purposes and is determined by the respective tasks and other contractual rights and obligations (e.g. obligations from contracts with customers or payment claims). Otherwise, the statutory retention periods shall apply.
V. Rights of the data subject
If personal data is processed by us, you are a data subject within the meaning of the GDPR and you have the following rights towards the responsible person:
1. Right of access by the data subject
You shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, in that case, access to the personal data and the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipient to whom the personal data have been or will be disclosed;
- the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
- the right to lodge a complaint with a supervisory authority;
- where the personal data are not collected from the data subject, any available information as to their source;
- the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject;
Where personal data are transferred to a third country or to an international organisation, You shall have the right to be informed of the appropriate safeguards pursuant to Art. 46 GDPR relating to the transfer.
2. Right to rectification
You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, You shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
3. Right to restriction of processing
You shall have the right to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by them, for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and you are opposes the erasure of the personal data and requests the restriction of their use instead;
- the controller no longer needs the personal data for the purposes of the processing, but you are required for the establishment, exercise or defence of legal claims;
- you has objected to processing pursuant to Art. 21 GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
4. Right to erasure
a) You shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
- the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
- They withdraws consent on which the processing is based according to point (a) of Ar. 6 (1), or point (a) of Art. 9 (2) GDPR, and where there is no other legal ground for the processing;
- you object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 (2) GDPR;
- the personal data have been unlawfully processed
- the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
- the personal data have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.
Where the controller has made the personal data public and is obliged to erase the personal data according to Art. 17 (1) GDPR, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
The right to erasure shall not apply to the extent that processing is necessary:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health in accordance with points (h) and (i) of Art. 9 (2) GDPR as well as Art. 9 (3) GDPR;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 (1) GDPR in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
- for the establishment, exercise or defence of legal claims.
5. Right to information
If you have the right of rectification, erasure or restriction of processing to the controller, he / she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless: this proves to be impossible or involves a disproportionate effort. You have a right to the person responsible to be informed about these recipients.
6. Right to data portability
You shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:
- the processing is based on consent pursuant to point (a) of Art. 6 (1) or point (a) of Art. 9 (2) GDPR or on a contract pursuant to point (b) of Art. 6 (1) GDPR; and
- the processing is carried out by automated means.
In exercising his or her right to data portability pursuant these rights, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible and the right shall not adversely affect the rights and freedoms of others.
That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to object
You shall have have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Art. 6 (1) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
Where personal data are processed for direct marketing purposes, You shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing.
Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes. In the context of the use of information society services, and notwithstanding Directive 2002/58 (EC), you may exercise his or her right to object by automated means using technical specifications.
8. Right to revoke the data protection consent declaration
You shall have the right to withdraw his or her consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
9. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, You shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.